Company Overview
The Ultimate in Offsite Document Management
Document Management Today
PaperHost is everything you have ever known about document management,
but offered as a Web-based service instead of the complex in-house
alternatives of the past. Large capital investments in scanners,
software licenses, servers and IT support services can now be replaced
with the PaperHost model that lets you pay as you go.
Document management services can be brought online in weeks instead of
months and the cost per document is lower than you can possibly
achieve by building your own system, even one that features offsite
document storage - all of which you can prove for yourself before
making any investment.
In fact, many of our present clients, including Fortune 500 firms, first
put our technology under intense scrutiny before entrusting their
mission-critical documents to us. And we encourage you to do the
same; simply let us set up a pilot system which will enable you
to test our speed, security and reliability. You'll quickly see
why we have enjoyed a 100% client retention rate during our first
five years of operation.
The entry point to document management is the simple task of archiving
documents along with index values that allow you to retrieve them.
PaperHost is so much more than basic document imaging. You can
expect to achieve superior results by using PaperHost to integrate
your document library with existing applications. Or
you can weave Web-based document management into your work
flow of transactions within most popular systems including SAP,
JD Edwards, H/R and other proprietary applications.
We stand ready to help you with small to massive back-file conversions
at our production scanning center in Georgia. Alternatively, you
can work with one of our scanning affiliates
or we can assist you with the implementation of your own document
scanning center to upload completed work to PaperHost.
Using highly customized "skins" around our standard website
tools, we can privately label a website so that it appears to
be part of your existing site. Special search tools can replace
the standard lookup screens and it can all be formatted with
style sheets that mirror your colors and fonts.
In short, we have worked in nearly every major industry sector to provide
a customized solution that fits their unique specifications. So
as you review a demonstration of our generic Web tools, keep in
mind that we can tailor the look and functionality of the site
to meet your requirements.
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Document Security at PaperHost
There is no more important concern at PaperHost than the protection
of your documents. We understand that our customers must
balance the enormous advantage of deploying Web-based document
management against the possibility that information could fall
into the wrong hands.
PaperHost
meets or exceeds our clients' requirements for security
by implementing multiple layers of protection. Collectively, these
security measures are superior to what our customers could achieve
by making the same investment in security technologies. We enjoy
the benefits of being able to leverage our security investments across
the breadth of our client base.
The specifics of our security model are proprietary and technical.
We look forward to providing
you with the written
specifications (under benefit of a non-disclosure agreement) that
will let you sleep
well at night - knowing that PaperHost is a document fortress.
In addition to access security, we are fully compliant with HIPAA rules
to protect documents hosted on our servers that fall under these
government guidelines.
In fact, some of our clients have challenged us to withstand their own
penetration tests and audit procedures - and we have always passed
with flying colors.
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Industries Served By PaperHost
Selling PaperHost services is not unlike selling office furniture. Who
doesn't need a chair to sit on? And what organization
doesn't have a paper lion that needs to be tamed?
It's hard to imagine a major industry segment that could not benefit
by shifting their document management away from legacy in-house
systems that might well include cumbersome offsite document storage
to our more powerful, yet less expensive outsource model.
It's true, however, that PaperHost has developed a more
intimate knowledge of certain industries through our work with
leading edge companies which were early adopters of our Web-based
document management solutions. These include:
Financial Services - Banking (lockbox), Tax Preparation, Loan Processing
Real estate- Portfolio Management, Leases
Healthcare - Medical Billing, Patient Records (with full HIPPA compliance)
Construction - Purchase Orders
Legal Services - Case Files, Litigation Support
General Business - Accounting (A/P, A/R), Human Resources,
Records
With thanks to the clients that have allowed us to trumpet
our accomplishments, we invite you to visit
the success
stories link to learn more about the ways in which PaperHost was
able to deliver industry-specific
solutions.
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Company History
The PaperHost model for Internet-based document management
was launched in June of 2000. Prior to that milestone, we spent
a decade perfecting our science as a sales and support organization
for a variety of document management systems.
Where we once supported multiple client systems,
we are now able to focus all of our talent and resources on a
single system - ours. It wasn't until roughly 2000 that the Internet
reached a maturity level which gave us the robust platform we
needed to quickly and reliably deliver document images to our
customers via that channel.
Since then we have enjoyed 100% client retention - a
record that speaks for itself.
In addition to our Web-based document hosting services,
PaperHost has developed a state-of-the-art document scanning
center at which high accuracy and image quality are guaranteed
to exceed industry standards.
For our customers that prefer to do their own document scanning,
we developed FS-SCAN, a superior production batch scanning tool
that automates much of the image enhancement and indexing tasks
associated with professional document and data capture.
In 2001, PaperHost surged upward to new levels of security
and performance by moving our entire infrastructure into an ISO
9001 compliant data center where the building blocks of "Ping,
Power and Pipe" are guaranteed through multiple layers of redundancy.
This helps insure 100% uptime and air-tight security to every
one of our customers.
But don't take our word for this claim, because in 2003,
PaperHost began contracting independent audits of our uptime
and we introduced monitoring of our websites from
multiple cities every few minutes
to measure performance. We love to show off the results!
In 2004, PaperHost completed a hardware
expansion that added full redundancy to every point within our
architecture. Failure of a server, switch or software component
will not interrupt the delivery of services to our
customers. This is in preparation for a planned expansion into
multiple mirrored sites in different cities.
PaperHost looks forward to the future as companies
realize that by taking advantage of a Web-based platform, they
can get more out of their document assets at a much lower
cost per page.
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