Putting Our Scanning Systems and Services to Work, Day In and Day Out

Many customers are faced with a need to convert massive libraries of paper documents into digital archives that can be protected for all time. The traditional methods of storing paper are expensive, and leave the documents vulnerable to loss.

By utilizing scanning systems and services, most companies find their ROI is realized in three years or less. In other words, if you factor together the cost of storage and retrieval of paper documents, the cost of lost documents, and the cost of not having that information at your finger tips - you quickly come to the conclusion that scanning documents is a better choice.

Once you build a digital library, you have the luxury of maintaining multiple copies for easy access and off-site protected storage. And even if you never incur the cost of live document hosting, you still have all your options available to move those documents into a document management system or service in the future.

In addition to simply scanning and indexing your documents, PaperHost offers many document processing enhancements. These scanning systems and services include:

• Conversion to the Adobe Portable Document Format (PDF)
  
• Bookmarking of PDF files - Building a table of contents into large documents so that you can jump to a desired section with a click of a mouse.
  
• Full Text Optical Character Recognition (OCR) - During the conversion to PDF, we can run the OCR process over your document which allow the person viewing the document to search for any word or phrase.

The FedEx Success Story

For the past several years, PaperHost has provided FedEx with scanning, PDF conversion and bookmarking services for a variety of document types including leases and documentation related to their equipment and physical plant facilities.

Many of the documents include large drawings that PaperHost processes on our engineering scanner, which can handle documents up to E-Sized drawings.

We return each document to FedEx complete with bookmarked section headings. This requires that the PaperHost staff be able to read and understand the ways in which FedEx employees will need to access the documents. Our success has been the result of a partnership wherein PaperHost operators become intimately familiar with each document type to ensure we faithfully and accurately render the section headings.

We thank FedEx for their years of loyalty to PaperHost.